Easy Ways To Organize Office Documents At Home!

This post is provided by Steffi.

Due to the global pandemic, the majority of companies decided to let their employees work from their homes. This is the best way to combat transmitting viruses and bacteria. Moving all your office files can be hard at times especially if you have a lot of things going on. Creating your own office space can be time-consuming. With this task alone, you do not have the luxury of time to organize all your documents and files. 

Need an easier way to organize a pile of files and documents lying around your home? Below, here are three helpful and easy ways on how to do it and maintain it too.

Start categorizing

You can start by identifying your daily tasks. When you are done, you can now get folders or envelopes then start labeling them. Name each folder/envelope with your corresponding tasks. For example, if you are an office secretary where your tasks consist of administrative and clerical duties. Label each folder with “clients’ phone list,” or “financial statements”. This will help you finish your task on time because you already know where they are located.

Arrange them alphabetically

Arranging each and one of them from letters A to Z is an easy task? Think again. This is the challenging part when organizing files and documents. Do not worry, this will pay off in the long run because you do not need to repeat the cycle of organizing and cluttering it all over again. With this process, you can use vinyl stickers to show each letter. 

Clear out your drawer

Now that your files are well-arranged, you should look at your drawer and clean it. Getting rid of dust and unnecessary trash allows you to have a clean drawer where there will be no unwanted insects crawling into your files that might break or tear them.

3 Ways to maintain them 

When it comes to organizing files, consistency is the key. Make organizing your habit as you follow these three convenient ways of keeping them tidy and organized. 

1. Use an organizing box 

Whenever you have new files or paper works, you can make use of an organizing box and use custom stickers that say “to file” labels. This technique is a great way to keep your organized files and documents untouched. When you do not have time to add them to your organized files yet, you can set them aside and start organizing when you feel like it.      

2. Create a weekly or daily routine

Do not want new files to pile up over time? Set up a schedule where you have the free time to place them in your organized drawer. In this way, you will get a hang of it and you can make organizing office files and documents part of your routine.    

3. Let others know your organizational system

When you give access to someone with your files, you should educate them with your organizational system. If you are the only person who can only access them, you can skip this part. This step will only help you to maintain the system you created with someone to whom you give access to your files.

With all these ways, your workplace at home will be spotlessly clean and you will be more productive to finish all the tasks that have been given to you.